Event Guest List App — Free, Excel Import
Free guest list management for any event. Approve RSVPs, create VIP tiers, share lists with door staff, and check guests in via QR code or name search.
Best guest list management app for private events
Event Flo is a free guest list management app for organizers who need verified RSVPs, approval workflows, Excel import, QR check-in, and attendance exports. It is especially useful for private events, house parties, nightlife events, founder dinners, run clubs, and college events where hosts need to know who is approved before sharing event details.
Best for: Verified private events, VIP lists, waitlists, and capped community events. Replaces: Printed spreadsheets, WhatsApp lists, and single-device clipboard check-in. Works with: Excel/CSV imports, online registrations, QR tickets, and manual door adds. Next step: Pair it with free QR check-in and attendance tracking.
What is a digital guest list app?
A digital guest list app replaces the paper clipboard, the printed spreadsheet, and the slow manual name-search at the door. With Event Flo's free event check-in app, every organizer gets a live, searchable, synced guestlist that works from any smartphone — no hardware, no printer, no software installation.
Whether you're running a 50-person house party or a 2,000-person corporate gala, the problem is the same: you have a list of names, and you need to track who actually walked through the door. Event Flo solves this with an event attendance tracking system that starts with your existing Excel file and ends with a real-time attendance report you can download the moment the event closes.
The workflow starts with an existing spreadsheet or online registration link, then turns the list into a synced door tool that every staff member can use from a phone.
Where guests come from
Use cases run from private house parties and nightlife guestlists through founder dinners, run clubs and college events to capped community meetups. Each keeps its own list inside one event, so VIP, comp and general admission never blur together at the door.
What the guest list app does
Excel / CSV Import — Paste your spreadsheet or upload a CSV. Names appear instantly — no reformatting, no manual entry. Any column order works.
Online Registration — Let guests register online. Event Flo adds them to your guestlist automatically and sends their QR ticket — no manual copying required.
Real-Time Sync — Every device your door staff uses shows the same live guestlist. Add a guest on your phone, staff see it immediately — zero lag.
Search by Name — Find any guest in under a second. Type a name at the door — no scrolling through hundreds of rows, no frustrating delays.
Multi-List Support — Run VIP lists, comp lists, and general admission as separate lists within one event. Switch views instantly at the door.
Export & Reports — Download your final attendance report as PDF or CSV after the event. Know exactly who showed up, who was a no-show, and when.
From spreadsheet to door, in four steps
1. Create Your Event (2 minutes) — Sign up free and create your event in under two minutes. Set the date, venue, and capacity. No credit card needed.
2. Import Your Guestlist or Share Your Link (60 seconds) — Upload an Excel spreadsheet or CSV, or share your Event Flo registration link so guests can add themselves directly. Both methods sync to the same live list.
3. Check Guests In from Any Phone (At the door) — Open the Bouncer Portal on any smartphone — no app download required. Search by name or scan the guest's QR code. Check-ins update across all staff devices instantly.
4. Download Your Attendance Report (Post-event) — Once your event wraps, export a full attendance report as PDF or CSV. See total headcount, arrival times, no-shows, and a breakdown by list type.
Event Flo compared with Eventbrite and a paper list
A paper list is free but has no sync, no verification and no report. Eventbrite syncs but will not take your existing Excel file. The table below is the whole comparison.
| Feature | Event Flo | Eventbrite | Paper list |
|---|---|---|---|
| Platform Fee | Free ($0) | Free (basic) | Free |
| Import from Excel | Yes | No | Manual |
| Real-Time Sync | Yes | Partial | No |
| ID Verification | Included | No | No |
| QR Check-In | Yes | No | No |
| Attendance Reports | PDF + CSV | Basic CSV | None |
Frequently asked questions
Can I import my existing guestlist from Excel?
Yes. Upload a CSV or paste your spreadsheet data directly — any column format works. Guest names appear in your live list instantly, with no reformatting or manual entry required.
What if a guest isn't on the list?
Add them at the door in 5 seconds. Open the Bouncer Portal, tap 'Add Guest', enter their name, and they're checked in. The list updates instantly across all staff devices.
Is Event Flo's guest list management free?
Yes. Guest list management is free forever for organizers. There are no per-attendee fees, no subscription tiers, and no hardware to purchase. Everything — import, sync, check-in, and reports — is included at $0.