Training Compliance & Attendance Tracking

Track who came to every training session. Import your employee list and email QR passes, then check people in at the door by scan or name and add walk-ins. Afterwards, export who came. Free, with no per-attendee fee.

How do you track attendance at a training session?

Import your employee list or open registration, and each attendee gets a QR pass. At the door, you or your staff scan passes or search names on your phones and add walk-ins. Afterwards, the guest list CSV marks every check-in, and the attendance report adds each attendee's check-in time, imports and walk-ins included, as a CSV or PDF.

Sign-in at the door, with walk-ins

Swap the paper sign-in sheet for the QR pass each employee already has. You or your door staff scan passes from your own phones with Event Flo's free event check-in app, or search a name when a pass won't open, and every check-in lands on one list. Someone who isn't on the list? Add them as a walk-in from the scanner and they are checked in at once. Adding a walk-in needs a connection.

How training check-in works

1. Create the training event. Pick Business training as the category. Business events are never listed publicly, and come with the attendance report and certificates. They have no ticket price, approval step or guest ID check.

2. Import your employee list. Upload a CSV or Excel file, and each employee gets a QR pass. Email the passes from the Imports & walk-ins tab. A private session with the people you import goes live now, with no ID step. Self-registration through the event link opens once your ID is verified, a one-time check before an event is listed publicly or opened to sign-ups.

3. Check people in at the door. Scan passes or search a name, and add anyone who isn't on the list as a walk-in.

4. Export and certify. Download the guest list CSV with every check-in marked. The attendance report adds each attendee's check-in time as a CSV or PDF, imports and walk-ins included. Once anyone has checked in, generate certificates for every checked-in attendee and email them to attendees who have an email address.

Built for training check-in

QR code check-in. Staff scan passes from their own phones in the browser, or search a name when a pass won't open. Your check-in screen shows the live count. No app or scanner hardware.

Walk-ins at the door. Someone who isn't on the list? Add them from the scanner with a name and an optional email or phone, and they are checked in at once. Adding a walk-in needs a connection.

Bulk employee import. Upload a CSV, XLSX or XLS file, up to 500 per file. Each employee gets a QR pass, which you email from the Imports & walk-ins tab.

Attendance reports. The guest list CSV marks every check-in, imports and walk-ins included. On a Business training event, the attendance report adds each attendee's check-in time and ID status, imports and walk-ins included, as a CSV or PDF.

Attendance certificates. Once anyone has checked in, generate a certificate for every checked-in attendee, imports and walk-ins included, and email each one to attendees who have an email address. Each carries its own code, which anyone can check on Event Flo's verify page.

No approval or ID step. Business events have no ticket price, approval step or guest ID check. Imported employees and walk-ins get in on their pass, and anyone who registers through the event link is confirmed at once.

Every training use case

Harassment-prevention training. Check each session's attendees in at the door and keep the export with your training records.

Safety training. Scan crews in as a session starts, add anyone who wasn't on the list as a walk-in, and export who came.

Employee onboarding. Publish each onboarding day as its own event, or add sessions and scan attendees into each one, imports and walk-ins included.

Professional development. Workshops, lunch-and-learns and courses, with an attendance certificate for every checked-in attendee.

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Frequently asked questions

What is training attendance tracking software?

Training attendance tracking software records who actually came to each training session, not just who signed up. Event Flo does it for free: import your employee list or open registration, each person gets a QR pass, and staff scan passes or search names at the door. The guest list CSV then marks every check-in, walk-ins included.

How does Event Flo record who attended a training session?

Each attendee is checked in at the door, by a scan of their QR pass or a name search, and the check-in is saved with its time. Walk-ins are added and checked in from the scanner. Business training events have no guest ID check: imported employees, walk-ins and anyone who registers through the event link are let in without one.

Can Event Flo generate training certificates?

Yes, on a Business training or Business conference event. Once anyone has checked in, the attendance report lets you generate a certificate of attendance for every checked-in attendee, imports and walk-ins included, and email each one to attendees who have an email address. Each certificate carries its own code, which anyone can check on Event Flo's verify page. Until your ID is verified, you can send 300 pass and certificate emails a day, counted together.

Can I use Event Flo records for mandatory training?

Yes, as your record of who came: the guest list CSV marks every check-in, and the attendance report gives each attendee's check-in time as a CSV or PDF, imports and walk-ins included. Event Flo records attendance; it does not certify that a session meets a legal or regulatory requirement, so check what your own rules ask for.

Can I import my employee list for a training session?

Yes. Upload a CSV, XLSX or XLS file, up to 500 per file, and each employee gets a QR pass. Then email the passes from the Imports & walk-ins tab. Nobody installs an app. For the next session, import the same file into that session's event.

Can I add walk-ins to a training session?

Yes. You or your door staff add a walk-in from the scanner with a name, plus an email or phone if they give one. Event Flo checks the list first and shows any match, so an employee already on it is not added twice by mistake. The walk-in is checked in at once and appears in the guest list CSV. Adding a walk-in needs a connection.

How much does training attendance tracking cost on Event Flo?

Nothing. Check-in, walk-ins, imports, exports and certificates are all free, with no per-attendee fee and no paid plan.

Can I track attendance across a multi-day training program?

Yes. Publish each day as its own event and import the same list into each, so each day's check-ins stay separate. Within one event you can add sessions and scan attendees into each one, imported employees and walk-ins included.