Free Check-In App for Small Events
Set up check-in for your party, meetup or small event in 5 minutes. Guests show a QR pass and you scan it in your phone's browser, so nobody installs an app. For conferences, galas and other larger events, see the event check-in app.
What is the best free check-in app for a small event?
Event Flo is a free check-in app for small events: parties, meetups, workshops and private gatherings of 15 to 200 guests. Guests show the QR pass from their email or ticket page, so nothing is installed on their phone, and you scan it in your phone's browser. Setup takes about five minutes and there is no hardware, no trial period and no per-guest fee.
Best for: House parties, meetups, team offsites and private events from 15 to 200 guests. Replaces: Printed name lists, clipboards and single-device spreadsheet check-in. Guests need: Nothing installed — their QR pass opens from email in any browser. Cost: Free forever. No credit card, no trial period, no per-attendee fee.
Built for small events
Whether you're hosting 15 friends or 200 community members, Event Flo makes check-in simple. The same tool covers house parties, recurring community meetups, corporate team events and birthday parties — without changing plans or paying more when the guest count moves.
House parties: manage RSVPs and check in guests from your phone, with no bouncer and no clipboard. Meetups and community events: free guestlist management and QR check-in for recurring gatherings. Corporate team events: track attendance for offsites, training sessions and internal workshops. Birthday and private parties: turn your phone into a check-in station that works for 20 guests or 200.
Everything you need, nothing you don't
No App Download — Guests show their QR pass from email or their ticket page, and you scan it. Nothing to install. Works on any phone.
Set Up in 5 Minutes — Create an event, add your guestlist, and you're ready. No training, no onboarding call.
Completely Free — Free forever for organizers. No credit card required. No 'free trial' that expires.
Works on Any Device — Use your phone, tablet, or laptop as a check-in station. No special hardware.
Offline Scanning — Open the scanner while you have signal. Scanning keeps working when the wifi drops and syncs when it returns; offline admits are provisional until then.
Guest ID Checks — Guest ID checks are an optional per-event setting, on by default. Guests can ask for a spot first and are confirmed once their ID is verified.
How check-in works
1. Create your event and add your list — Create the event and import your guestlist, or share the registration link and let guests add themselves.
2. Guests get QR tickets automatically — Event Flo sends every confirmed guest a unique QR ticket by email. No manual distribution.
3. Scan at the door from any phone — Open the check-in app on any phone and scan. Each pass checks in once, whichever phone scans it.
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Frequently asked questions
Is this really free for small events?
Yes. Free forever. No per-attendee fees, no subscription, no credit card required. Event Flo is free for organizers running events of any size.
Does my guest need to download an app?
No. Guests show the QR pass from their email or ticket page, and you scan it in your phone's browser. No app download for anyone — not for guests, not for you.
How many guests can I check in?
There is no guest cap on Event Flo's free plan. Whether you're hosting 15 people at a dinner party or 200 at a community meetup, it's the same product.