Event Attendance Tracking App — Free
Track event attendance in real time. QR check-in, headcounts, no-shows, and PDF reports — free for organizers. Works for 10 to 10,000+ attendees.
What is Event Flo's attendance tracking?
Event Flo is a free event attendance tracking app for in-person events of any scale — from 50-person workshops to 10,000-person conferences. It gives organizers a live dashboard that updates the instant each attendee scans in, ID-verified records that prove who actually showed up, and one-click PDF exports for compliance or post-event review.
Identity verification: Government ID. Attendance accuracy: 100% verified. Report generation: Instant PDF + CSV. Platform fee: $0. Per-attendee fee: $0.
Free, and set up in five minutes
Unlike spreadsheets that require manual updates or enterprise platforms like Cvent that charge $10,000+/year, Event Flo is completely free and takes under five minutes to set up. There are no per-attendee fees, no tier upgrades required to access real-time data, and no contracts to sign.
Whether you are managing a corporate town hall, a multi-session conference, or a private networking dinner, Event Flo's free event check-in app gives you the data you need — in real time, with zero setup friction.
Attendance records backed by real IDs
Most event attendance tracking apps record email addresses at check-in. Event Flo records verified identities. Every attendee on the platform has confirmed their identity with a government-issued ID before they can check in to any event.
The result is an attendance record that proves who was actually in the room — not just who clicked a confirmation link. This matters for compliance, CPD credits, corporate accountability, and any event where presence must be documented accurately. Combined with event guest list management, you get full control from registration to departure.
Built for every event team
Event types: corporate town halls and all-hands meetings, multi-session industry conferences, training days and CPD workshops, product launches and press events, networking dinners and private gatherings.
Ideal for: event organizers and conference managers, HR and L&D teams tracking training attendance, corporate event teams needing audit records, non-profits and associations running member events, and academic institutions tracking seminar attendance.
What you get
Live Dashboard — See check-ins happen in real time. Total headcount updates the moment each guest scans in. No page refresh needed.
Session Tracking — Track arrivals over time. See peak arrival windows and late arrivals with a timeline view.
ID-Verified Attendance — Every attendee is government ID-verified. Your attendance records are accurate — not just who registered, but who actually showed up.
Instant PDF Reports — Generate a branded attendance report the moment your event ends. Audit-ready in one click.
Multi-Device Sync — Run 10 check-in stations simultaneously. All synced. No duplicate check-ins.
CSV Export — Export raw attendance data for your CRM, HR system, or compliance records. One click.
Three steps to live tracking
1. Import Your Attendee List — Upload a CSV or share your event registration link. Every attendee gets a unique QR code automatically.
2. Scan at the Door — Scan QR codes at the entrance from any device with a camera. The live dashboard updates the moment each guest checks in.
3. Download Your Report — When the event ends, download a branded PDF attendance report — audit-ready, formatted, and available in one click.
Event Flo compared with Cvent and Eventbrite
The three differences that decide this for most teams are cost, whether attendance is tied to a verified identity, and how long setup takes.
| Feature | Event Flo | Cvent | Eventbrite |
|---|---|---|---|
| Platform Fee | Free | $10k+/year | Free (basic) |
| Real-Time Dashboard | Yes | Yes | Basic |
| ID-Verified Attendance | Yes | No | No |
| Instant PDF Reports | Yes | Yes | No |
| CSV Export | Yes | Yes | Basic |
| Setup Time | 5 minutes | Weeks | 30 min |
Frequently asked questions
Is event attendance tracking free with Event Flo?
Yes. Real-time dashboard and PDF reports are included at no cost. Event Flo charges $0 platform fees and $0 per-attendee fees — for any event size.
How accurate is attendance tracking?
Every attendee on Event Flo is government ID-verified before they can register or check in. That means your attendance records reflect who actually showed up, not just who registered or clicked a link.
Can I track attendance across multiple check-in stations?
Yes. Unlimited devices can run simultaneously as check-in stations. All data syncs in real time to one central dashboard — no duplicate check-ins, no conflicts.